How to Write a Thank You Email in Japanese Professionally?

You understand the importance of business etiquette if you work in Japan. Even if you work for a multinational corporation, it's possible that you will eventually need to read or write an email in Japanese. In order to sound more professional, it is helpful to know some of the key Japanese business words that are frequently used.

For companies hoping to do well in Japan, knowing how to write a successful Japanese email is important. This traditional yet modernized mode of communication is essential in both personal and professional settings. Once you understand the framework and typical patterns, writing such emails becomes easier, even though it might sound hard.

How to write thank you email in Japanese? We've outlined the best ways to express gratitude in a professional context. Let's examine 17 different ways of writing thank you emails in Japanese.

Japanese Email Opening Thank You

Every component of the email needs to be thoughtfully planned and written. The first step in writing a Japanese email is to recognize the significance of formal introductions and the value of first impressions. Your email's opening defines the tone for the entire exchange and is essential to developing a friendly and professional interaction with your Japanese colleagues.

Here are some examples of how to write the opening of thank you email in Japanese:

Example 1

[Recipient's Company Name]

[Recipient's Department Name]

[Recipient's Full Name]様

初めてご連絡させていただきます。

[Your Company Name]の[Your Full Name]と申します。

[Meeting Topic]の件で、一度お時間をいただけないでしょうか

Example 2

株式会社[Recipient's Company Name]

[Recipient's Department Name]

[Recipient's Full Name]様

お世話になっております。

[Your Company Name]の[Your Full Name]でございます。

この度は、[Meeting Topic]についてご相談させて頂きたく、メールいたしました。

Example 3

[Recipient's Full Name]様

突然のご連絡失礼いたします。

[Your Company Name]の[Your Full Name]と申します。

[Meeting Topic]についてお話させていただければと思い、ご連絡いたしました。

Japanese Email Closing Thank You

In a Japanese email, the last few words should be respectful and courteous while also reflecting the tone and content of the communication. A Japanese email's closing should maintain the polite tone that has been set throughout. It essentially shows how competent you are and how well you grasp Japanese business culture.

These are some examples of writing closing marks on a thank you email in Japanese:

Example 1

今後ともよろしくお願い申し上げます。(Kongo tomo yoroshiku onegai mōshiagemasu.)
敬具

[Company Name]

[Signature]

Example 2

ご多忙のところ恐縮ですが、ご返信お待ちしております。(Gotabō no tokoro kyōshuku desu ga, gohenshin omachi shite orimasu.)
敬具

[Company Name]

[Signature]

Example 3

ご検討いただけますよう、お願い申し上げます。(Gokentō itadakemasu yō, onegai mōshiagemasu.)
敬具

[Company Name]

[Signature]

Japanese Thank You Email Template

Japan adopted its traditional email etiquette as the digital age approached. This was a cultural change rather than just a technological one, since emails evolved into a modern version of letter writing. Japanese email etiquette's blend of the past and present is a prime example of how the nation has managed to preserve its cultural identity while adjusting to changes in the outside world.

Here is a template for writing a thank you for your support email in Japanese:

Thank You Email Template in Japanese

Subject: 本日はありがとうございました (Thank you for today)

[Recipient's Company Name]

[Recipient's Department Name]

[Recipient's Full Name]様

いつもお世話になっております。

[Your Company Name]の[Your Full Name]です。

本日はお忙しい中、お時間をいただき、誠にありがとうございました。

[Meeting topic]について、大変有意義な時間を過ごさせていただきました。

[Specific detail you're thanking them for, e.g., "ご提案いただいた資料は、早速社内で共有し、今後の参考にさせていただきます。"]

今後ともどうぞよろしくお願いいたします。

署名

[Your Company Name]

[Your Position]

[Your Full Name]

[Your Phone Number]

[Your Email Address]

Thank You Email In Japanese Business

Effective Japanese business email writing is an essential ability for anyone interacting with Japanese partners, clients, or coworkers. Although the fundamentals of business email are applicable, there are particular linguistic and cultural specifics that need to be taken into account to make sure your communications are understood and accomplish their goals.

With the help of the examples given below, you will learn the fundamentals of crafting a business email in Japanese to thank your coworkers.

General Thank You Email in Business

件名：御礼

Subject: Thank You

[宛先名]様

Dear [Recipient's Name],

お世話になっております。

[あなたの会社名]の[あなたの氏名]です。

この度は、[感謝の理由、例：迅速なご対応]をいただき、誠にありがとうございます。

おかげさまで、[結果、例：無事に問題が解決いたしました]。

心より感謝申し上げます。

今後ともどうぞよろしくお願いいたします。

Signature

[Your Company Name]

[Your Position]

[Your Name]

[Your Phone Number]

[Your Email Address]

Formal Thank You Email In Japanese

Formal addressing is essential in most commercial contexts, particularly when speaking with someone in a higher position or for the first time. This usually means putting an honorific after the recipient's family. The honorific "様" (sama), which expresses a great deal of respect, is the most frequently used in a business setting.

Mentioning the precise action for which you are thankful is an excellent way to make a thank you sound professional. Here are some examples:

Formal Thank You after a Business Meeting

件名：本日はありがとうございました

Subject: Thank you for today

[宛先名]様

Dear [Recipient's Name],

お世話になっております。

[あなたの会社名]の[あなたの氏名]でございます。

本日はお忙しい中、貴重なお時間をいただき、誠にありがとうございました。

[商談内容、例：〇〇プロジェクトのご提案]につきまして、大変有意義な話し合いができました。

[具体的な感謝の言葉、例：特に〇〇様のお話は、今後の私たちの取り組みに大変参考になりました。]

本日の内容につきましては、早速社内で共有し、今後の検討を進めてまいります。

まずは、取り急ぎメールにてお礼申し上げます。

今後とも何卒よろしくお願い申し上げます。

Signature

[Your Company Name]

[Your Position]

[Your Name]

[Your Phone Number]

[Your Email Address]

Read More: 55+ Ways To Say Thanks for All You Do

Japanese Email Etiquette Gratitude

Small details are very important in Japan. Building solid business connections in Japan requires an understanding of and respect for the subtle aspects of Japanese business etiquette. There are particular formatting and syntax rules that must be followed while writing business emails in Japan.

Here's how to write business-like emails that respect Japanese protocol.

Etiquette Thank You Email Template

件名：本日はありがとうございました (Subject: Thank you for today)

[Recipient's Company Name]

[Recipient's Department Name]

[Recipient's Full Name] 様

いつもお世話になっております。

(Dear [Recipient's Name], Thank you for your continued support.)

[Your Company Name]の[Your Full Name]です。

(This is [Your Full Name] from [Your Company Name].)

本日はお忙しい中、貴重なお時間をいただき、誠にありがとうございました。

[Meeting Topic]について、大変有意義な話し合いができました。

[Specific detail you're thanking them for, e.g., 「特に、ご提案いただいた資料は大変参考になりました。」] (Specific detail you're thanking them.")

本日の内容につきましては、早速社内でシェアし、検討を進めてまいります。

まずは、取り急ぎメールにてお礼申し上げます。

今後とも何卒よろしくお願い申し上げます。

署名

[Your Company Name]

[Your Position]

[Your Full Name]

[Your Phone Number]

[Your Email Address]

Have you ever found it difficult to write a formal thank-you email in Japanese? Share your experience with us!

Frequently Asked Questions

Q. Is it okay to use English in a thank-you email written in Japanese?

Although it's preferable to write the entire email in Japanese, in casual situations, English phrases like "thank you" can be okay.

Q. How do I write a thank-you note in Japanese that conveys my sincere gratitude?

For example, "心より感謝申し上げます" (Kokoro yori kansha moushiagemasu – I truly thank you) can be used.

Q. If I'm not very good at Japanese, should I still write a thank-you email in that language?

Yes, we do value your effort. Be respectful and straightforward. If the recipient is at ease with it, you can also write in English.